Berkeley Lab's (LBNL) Material Sciences Division (MSD) has an opening for an Administrator that will primarily support the MSD Division office.
In this exciting role, you will perform a broad range of complex and diverse administrative tasks, carefully monitoring action items and making day-to-day administrative decisions in a fast-paced and busy environment. You will apply advanced knowledge and skills in administrative functions and exercise discretion and sound judgment while adhering to professional standards and Berkeley Lab policies and procedures. Reporting to the MSD Business Manager and assisting the MSD Division Director, Deputy, and staff with managing calendars, arranging travel, coordinating meetings and conference logistics, managing office operations, MSD website updates, and meeting other key programmatic and division administrative needs.
What You Will Do:
Serve as the point of contact for operations and administrative support to assist the MSD Division Director, Deputy, Business Manager, and staff in meeting their responsibilities and deliverables in an organized fashion.
Under general supervision, establish priorities and manage multiple projects through to completion in the face of constantly changing priorities. Assess, prioritize, track, and determine appropriate action on various requests and inquiries, ensuring timely completion.
Coordinate meetings & workshops, related travel, visitor/site access, summer intern programs, and other services for MSD Division office and programs as assigned. Interface with both internal and external parties as needed.
Support assembly and editing of programmatic review documents, including annual/triennial reporting or as needed for MSD leadership.
Responsible for managing and maintaining MSD Division Office suite, including hoteling, supplies, etc.
Maintain and update MSD website content and publication database(s)
Provide back-up support for other MSD Administrative staff.
Work to ensure compliance with all Laboratory policies, practices, and procedures related to administrative activities.
Support other Materials Sciences Divisional activities as assigned.
What is Required:
Minimum of four years of relevant operational or administrative experience, preferably in a high-tech or scientific research environment.
Demonstrated experience in successfully managing logistical arrangements for reviews, workshops, conferences, and other events, including coordinating visitor travel.
Proven success in working collaboratively across teams and/or departments at all levels to secure and coordinate needed support and services.
Demonstrated experience and flexibility as a team player, either as a team lead or a team member.
Demonstrated proficiency using PCs and/or Macs with Microsoft Suite and Google Suite apps, and teaming tools such as Slack or Zoom.
Experience working with common website apps, such as WordPress or Google Sites.
Excellent written and verbal communication skills. Ability to develop, organize, and prepare error-free materials, e.g., emails, reporting materials.
Ability to design, build, and manage spreadsheets to accurately track and manage data.
Strong attention to detail and reliable follow-through.
Excellent time-management and task-management skills. Ability to work effectively and stay focused in an environment with a variety of interruptions and distractions.
Demonstrated ability in problem-solving.
Strong interpersonal skills, with the ability to establish and maintain cooperative working relationships across multi-functional groups and divisions. Ability to proactively anticipate customer needs and actively listen.
Experience in a DOE National Laboratory or academic environment.
BA/BS degree preferred.
Experience working with scientific/research staff and technical staff in a diverse work environment.
Demonstrated experience interacting with individuals at all levels; both internal and external to the Organization, e.g., Lab Management, funders, Strategic Partners, and subcontractors, with tact and diplomacy.
Experience performing complex document editing, working with spreadsheet formulas and data analysis.
Some experience editing and maintaining websites.
Knowledge of DOE, LBNL, UC policies and procedures, and administrative and business practices and procedures.
For full consideration, please apply by December 6, 2023.
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position is expected to pay a yearly salary of $70,056 - $87,576, which fits within the full salary range of $70,056 - $96,324 for the A40.2 job classification. Salary for this position will be commensurate with the final candidate's qualification and experience, including skills, knowledge, relevant education, certifications, plus also aligned with the internal peer group.l be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at:Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 16 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.